Revolutionised Search in Document Images
Galdon Data, has announced its end-to-end document capture solution that now empowers companies to convert images, like faxes, into an electronically searchable document in SharePoint so that they can be managed electronically with the rest of one’s information.
By importing images and index information from MFPs, scanners and faxes; images can be securely distributed through SharePoint workflow processes. In a recent Gartner report, it showed that on average, professionals spend 50 percent of their time looking for information.
Galdon Data director Fairoz Jaffer says companies still use fax for document transactions, especially in the South African context. “Business continues to rely upon fax for simple, legal, secure and reliable document delivery. The management of these business critical documents has become a challenge to most businesses with regards to security, confidentiality, compliance and enforcing company policy. Galdon Data’s solution is the easiest, fastest and most versatile way to store and retrieve faxes processed through RightFax, reducing risk and increasing the efficiency of all employees that use fax.”
The solution provides small, medium-size businesses and enterprise-class operations with a Web-based solution that centralises, controls, and manages all types of fax communication, streamlines document access and processing.
This solution utilises a browser-based interface to manage all fax documentation and organisations can easily deploy and maintain a SharePoint environment, allowing them to seamlessly integrate and interact with this other applications within the organisation.
Jaffer says avoiding loss of profit is a responsibility no business can afford to neglect, and includes many areas, some of which are impossible to quantify financially. “With this solution, organisations that are dependent on fax documentation for compliance, service and financial applications, are safe. The solution offers data protection against information theft, loss or destruction, maximized system uptime and access to Fax documents.
The application extracts all usable text from the fax or scanned images and makes this available as part of the SharePoint search catalogues. Along with the existing metadata, this allows for users to search for faxes or scanned images as if they were any other text-based document type. The SharePoint Search Centre provides a single integrated location for employees to find content, processes, people, and business data relevant to their specific needs. This enables people and organisations to make decisions based on the latest information and facts more quickly.
“SharePoint provides the ideal platform Image management. The ease of deployment, excellent optimised features and favourable pricing make it an ideal component of any company's ECM strategy. Employee productivity across the organisation can boost profits,” he concludes.
